While the role of civil protection organisations is particular crucial during disasters and major emergency situations, these events are fortunately rare and a significant part of the daily work in civil protection regards often prevention and preparedness in situations less dramatic but nevertheless important. The development of disaster prevention and awareness in the civil protection is closely linked to the ability of drawing in the experiences and learning of this daily work as well as using the daily operation in non-disaster situations to create networks with and broader awareness among other key stakeholders and the public on risk-management, disaster prevention and preparedness.
In many mountain areas the civil protection is less operative during the winter period and has often most of all been dedicated to the important task of preventing and fighting forest fires. However during the winter season there are many tasks where the civil protection could and should play a more active role. In addition the climate change poses new risks and factors of unpredictability in the mountain areas, regarding avalanches, land slides and flooding which are highly connected with the winter season. This constitutes significant risks for persons, material and environment/nature.
The main objective of this project is to build up Integrated Disaster Management Systems (IDMS) in the civil protection organisations connected to each of the beneficiaries. For each beneficiary the Civil Protection organisations have to different extend experiences in this field and some have already implemented for instance informational tools to facilitate such integration however there is still high potentials for the further development of these.
Our definition of an IDMS
By Integrated Disaster Management System we will intend a system implying: 1) technologies and tools, 2) Competences, 3) Organisation and Procedures which will aim at the objective of integration of the following dimensions: 1) integration across the disaster management cycle, 2) integration and coordination of the various relevant stakeholders which should be involved in the disaster management cycle, 3) integration as a learning organisation principle, where particular effort is put on strengthening on transferring learning from non-disaster related civil protection activities to the capacity building for disasters and major emergencies 4) Integration as a full-year approach to the CP-activities in the mountains. In this way the definition of the IDMS applied in this project is primarily focused on objectives whereas the possible designs for such systems are more open.
Phase 1 – Preparatory
In this phase the partners will form the steering committee with representatives from each beneficiary and each beneficiary will form a local management group. These will together set up the trans-national Technical Working Group (TWG). The local management of each beneficiary will in turn be responsible for setting up local working groups and administering the cooperation between the different levels in the CP-organisation and the relations with associated key stakeholders.
Phase 2 – Collection of best Practices
This phase is related to TASK C. The partners will collect best practices and make analysis of own practices as well as an organisational SWOT-Analysis. These actions together will be used to form the first design sketches for the development of Integrated Disaster Management Systems
Phase 3 – Training of Civil Protection Units in IDMS and Full-year operation
The training of the Civil protection Units will be carried to build up the knowledge and competences within the Civil Protection Units about the IDMS and thus facilitating the groups participation and input during the whole project. Further the training courses will aim at preparing the CPU’s to operate in the mountain areas during the winter season.
Phase 4 – Development of IDMS systems for the CP-organisations for each beneficiary
This phase will part from the design sketches for the IDMS developed in phase 2. During this phase each beneficiary will develop first a prototype (Phase 4A) and next a mature and ready IDMS system (Phase 4B). In each sub phase the developed systems will be tested and evaluated in order to improve the systems. Further trans-national two workshops will be held to foster knowledge exchange and collaboration on the development. At the end of the project a Final dissemination conference will be held.
The main results of the project will be:
• Establishment of a Best Practice Database for IDMS in civil protection (published online)
• Report with analysis and mapping of the best practices for IDMS
• Development and carrying out of trans-national/local training course for CP on IDMS
• Report with guidelines for CP training in IDMS
• Development and implementation of IDMS for CP organizations of each beneficiary
• Trans-national Final Dissemination Conference
• Handbook, guidelines and procedures (Handbook produced in extended version for dissemination)
• Establishment of local and trans-national networks for the further development after the end of the project
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